Subject: Important Update on Funds Transfer to PTPI Chapters
Dear PTPI Chapter Members,
I hope this message finds you all well and continuing to contribute positively to our shared mission. I’m reaching out today to address an important matter concerning the transfer of funds from PTPI’s head office (GCC Brussels) to our various chapters.
In an era where financial scrutiny is at an all-time high, we must adhere to the highest standards of financial conduct. Scandals and money laundering issues are making headlines, and as a reputable organization, we are committed to maintaining transparency and integrity in all our transactions.
Authorized Account Transfers: To comply with these standards, any funds sent from the head office to a chapter must be transferred directly into an authorized bank account held in the chapter’s name. This process ensures a clear financial trail and upholds our responsibility to manage funds appropriately.
For Chapters Without Bank Accounts: In instances where a local chapter does not have an official registration or a bank account in its name, we require an expense form to be completed by the person who will act as the receiver of the funds. By doing so, the receiver accepts responsibility for delivering the funds to the local chapter.
Documentation and Proof of Transaction: It is mandatory to retain the expense claim along with email correspondence confirming the transaction as a record. This documentation is vital for our financial accountability and will serve as proof of the transaction’s legitimacy.
Upcoming Regulatory Changes: Please be aware that financial regulations are tightening globally, and we expect to update our internal processes accordingly. We will keep you informed of any changes that might affect the way we handle chapter finances.
Your Role: We ask for your patience and understanding as we implement these measures. It is crucial for each member and chapter to comply fully with these protocols to ensure that PTPI continues to operate within the bounds of financial regulations and maintains its good standing internationally.
Thank you for your cooperation and your ongoing commitment to PTPI. We are proud of the work we do and the community we’ve built together. Your diligence in matters such as these ensures that we can continue our valuable work without interruption.
Should you have any questions or require further clarification, please do reach out to the GCC firstname.lastname@example.org.
We are here to support you.
People to People International (PTPI)
Administrative office – Belgium
Global Coordination Centre (GCC)