Terms and Conditions

Updated March 2017
Before, you make any reservation to join a conference or travel program, you MUST read these terms and conditions. It is important that you are fully comfortable with the fact that all risks, associated with any PTPI conference and travel program, sits firmly with you, the traveller. There are no exceptions.
I, the traveller, am hereby advised as follows:
Cancellation before May 10, 2024; full refund
Cancellation on, or after May 11, 2024; No refund possible.
Cancellations should be submitted in writing

Risks of Traveling Abroad
I understand that participation in the People to People International (PTPI) conference and travel program (referred to below as the “program”) involves risks. These include risks involved in travelling to and within, and returning from, one or more foreign countries; foreign political, legal, social, and economic conditions; different standards of design, safety and maintenance of utilities, including buildings, public places and conveyances; local medical and weather conditions. I have made my own investigation and am willing to accept these risks.

Institutional Arrangements and Fees
I understand that PTPI does not represent or act as an agent for, and cannot control the acts or omissions of, any host institution, host family, transportation, carrier, hotel, tour organizer, or other provider of goods or services related to the program. I understand that PTPI is not responsible for matters that are beyond its control. I release PTPI from liability for any injury, loss, damage, accident, delay, or expense arising out of any such matters. PTPI is not responsible for any fees (including duty fees, visitor fees, landing fees, etc.). In the event funds are spent by any party on the participant’s behalf, the participant will reimburse that party for those amounts. Participants will repay any amounts paid by, or received from the host family or host organization (including phone calls, loans or other expenses). PTPI is not responsible for those amounts. Participants traveling with the program are responsible for reimbursement of any damage or costs to third parties as a result of the participant’s actions and will compensate PTPI for any such costs.

Independent Activity
I understand that neither PTPI nor any employee or other representative is responsible for any injury or loss I may suffer when I am traveling independently or am otherwise separated or absent from any PTPI-supervised activities.

Program Changes
PTPI has the right to make cancellations, substitutions, or changes in the case of emergency or changed conditions including without limitation the level of participant interest in the program. If I leave or am excluded from the Program for any reason, there will be no refund of fees already paid. I accept all responsibility for loss or additional expenses due to delays or other changes in the means of transportation, other services, or sickness, weather, strikes, or other unforeseen causes.

Release from Claims
Knowing the risks described above, and in consideration of being permitted to participate in the program, I agree, on behalf of my family, heirs, and personal representative(s), to assume all the risks and responsibilities surrounding my participation in the program. To the maximum extent permitted by law, I release and indemnify PTPI and their officers, employees, and agents, from and against any present or future claim, loss, or liability for injury to person or property that I may suffer, or for which I may be liable to any other person, during my participation in the Program (including periods in transit to or from any country where the Program is being conducted).
The European chapters contact is the PTPI European President, Chalks Corriette chalks@ptpi.eu, +32.478.482023

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